EOPS Counselor Meeting Requirement
EOPS students are required to meet with their EOPS counselor three times during each semester (fall/spring). Students are also required to meet with EOPS counselor one time during each intersession (winter/summer), if registered. This counseling requirement must be met regardless of student’s registration status (i.e. registered in less than 12 units), and student’s academic standing (i.e. probation/dismissal). Counselors may request additional visits, if needed.
ONE MEETING PER WEEK POLICY
Students may visit their EOPS counselor as many times a week as needed, however, only one meeting per week will be counted towards the counselor meeting requirement.
Students on Probation
EOPS students who are on Probation must complete a Probation Contract with their EOPS counselor and follow a set of conditions therein in order to maintain program eligibility.
EOPS Students in Student Development 100 (St.Dv. 100) College Orientation Course
Students currently registered in SD 100 should consult their SD 100 instructor regarding a required Student Educational Plan (SEP) meeting deadline to comply with their class requirement.
Monitor your Counseling Visits
Please monitor your contacts to make sure it matches your record. If you find that your last counseling visit date does not match your record, you will be expected to inform our office within one week from the time of your counseling visit in question. No corrections or adjustments will be made if it is not addressed with that week.
Key to notations on your MyGCC->MyEOPS Counseling Contact page:
NO SHOW-Once you scheduled an appointment with a counselor, you are expected to keep this appointment and show up on time. If extenuating circumstances prevent you from keeping your appointment, please call or stop by the office to cancel your appointment to make it available to other students. If your record indicates two consecutive NO SHOWS, you will not be able to see a counselor until you meet with EOPS director. If the student cancels his/her appointment in advance, NO SHOW will not be recorded in the system. See flyer below for more details and learn how to access your contacts through MyGCC.
Fall 2015 Priority Contact Dates and Purpose for Each Meeting
August 31 – September 25 = 1st meeting
New Students: a meeting session which combines interview and other interpretation of assessment results to prepare a student’s educational plan, and mutual responsibility contract specifying programs and services the student shall receive and what the student is expected to accomplish.
Continuing Students: General review of the academic record and results from the previous term. Review of the current term goals and appropriate plans for the next term.
September 28 – October 23 = 2nd meeting
All Students: an in-term meeting session to insure the student is succeeding adequately, that programs and services are being provided effectively, and to plan changes as may be needed to enhance student success.
October 26 - November 25 = 3rd meeting (PRIORITY MEETING DEADLINE)
All Students: a term-end or program exit meeting session to assess the success of students in reaching the objective of that term to monitor the success of the programs and services provided in meeting the student’s educational goal, and to assist students to prepare for the next term of classes, or to make future plans if students are leaving the EOPS Program or the college. To be considered for fall 2015 grant, winter 2016 and spring 2016 book voucher, students must complete their third counseling visit by the priority deadline of November 25. Check Book Service and EOPS Grant web pages for eligibility criteria.
Students who missed this deadline will still be considered for spring 2016 book voucher if the third visit is made by December 16. See below.
For Continued Program Eligibility
Here is how your EOPS Counseling Meeting Requirement may be met:
- Meet with your EOPS counselor on APPOINTMENT or WALK-IN basis
- Attend one of the EOPS GROUP COUNSELING sessions designed for new students who have not completed College Orientation-St.Dv. 100 course (sign up at the front desk)
What can be done during APPOINTMENTS?
- Financial Aid Contract
- EOPS Waiver
- UC/CSU/Private University Transfer application
- Student Educational Plan (SEP)
- Change of major/goal
- Food for Thought Application
- Scholarship Application
- Graduation check, petition or review of transfer curriculum
- Letter of Recommendation
What can be done during WALK-INS?
- Schedule changes
- Study List/SEP updates
- Quick Questions (i.e. Deadlines)
- Petitions (i.e. Count the Higher Grade)
- Requests for course revisions for approved FA Contract