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Rocio Maldonado

Purchasing Manager

Form/Link	Description
Bids & RFP (Current)	Open Bids for equipment, supplies and services
Business Card Orders	Order form for campus employees
Claim for Damages to Person or Property	Claim form for reimbursement for damages to person or property.
College Information Operators	College Directory, How to Access Your Voicemail, How to Obtain a Telephone Extension and How to Activate It, Instructor's Schedule.
Contractor's Payment Request/Invoice (pdf)	Independent Contractors must submit this form in order to receive payment for completed work. Return this form to Business Services in AD117.
Duplicating and Printing Services	Request for Duplicating Services Form, Request for Instructional Materials Form. See the Duplicating and Printing Services webpage for general information and new requirements.
Mail Distribution	Mail service to the Main Campus, Garfield and Professional Development Center.
Purchasing	How to Order (and Return) Office Supplies, Paper Goods Price List, Warehouse Requisition (for paper products), Order Cut-off Dates: Contact Purchasing. Effective Monday, November 2, 2026, the process for Travel Reimbursements and Expense Reimbursements will shift back to Purchasing. Please submit those requests to purchasing@glendale.edu. Purchasing will continue to process these reimbursements through June 30, 2027. If you have submitted reimbursement requests previously, they will be processed through Accounts Payable.
Purchasing Policies	Procedures and Guidelines: Manual, PowerPoint
Purchasing Cut-Offs	List of cut-off dates for orders for equipment/furniture, general supplies, pre-approved confirming requisitions with invoices, Office Max/Office Depot, Warehouse requests (paper, envelopes, etc.), blanket orders and trip reimbursement requests. Some purchases such as furniture and equipment have a long lead time and the items must be received before the end of the fiscal year. In addition, if multiple approvals are required, please allow additional time for the internal processing as well.
Reimbursement Instructions_20190726 Expense Reimbursement Form Template_FINAL	Reimbursements are limited to TOPS Managers only and a Reimbursement Form will be required when submitting final receipts. The approved reimbursement amount is now $250.
Request for Vehicle Transportation	Request for transportation for college events.
RFP, RFQ, RFB	Request for Proposal, Request for Quote, Request for Bid purchasing@glendale.edu
GCC Travel Form	Effective Monday, November 2, 2026, the process for Travel Reimbursements and Expense Reimbursements will shift back to Purchasing. Please submit those requests to purchasing@glendale.edu. Purchasing will continue to process these reimbursements through June 30, 2027. If you have submitted reimbursement requests previously, they will be processed through Accounts Payable.

Contracts

Contractor's Payment Request/Invoice (pdf)Request for payment form.