Continuing Education Noncredit
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Foundation Reimbursement & Payment Requisition Form

Glendale College Foundation
Expenditure & Reimbursement Guidlines

General Requirements

  • All payments are issued by check.
  • Please allow 10 to 14 days for processing.
  • Attach all receipts and supporting documentation.
  • Expenses must align with the purpose of the fund and be approved by the fund administrator.

Expense Reimbursements

Receipt Requirements

Reciepts must include:

  • Vendor name
  • Transaction date
  • Itemized list of purchases or services
  • Total amount paid

Method of payment (cash, credit card, Venmo, Zelle, etc.)
If the payment method is not shown on the receipt, provide supporting documentation (e.g., a credit card statement, Venmo receipt, or Zelle confirmation).

Additional Requirements

  • Cash tips are reimbursable only with documentation meeting the above requirements.
  • Travel Expenses: require prior authorization from Glendale College District. Include the signed Travel Request Form with your reimbursement request.
  • Stipend to GCC Employees: submit a completed Reimbursement Form and supporting documentation. The Foundation will process a budget transfer to the District, which will issue payment through the Board Slips process.
  • Sumit reimbursement requests promptly and no later than:
    • 3 months after the expense is incurred, and
    • June 15th of the current fiscal year. 

Payments to Vendors

Invoice Requirements

  • Invoices must be made payable to “Glendale College Foundation”.
  • Invoices should reflect applicable sales tax, when required.
  • Purchase Orders are not required by the Foundation.

Payment Process

  • Do not pay vendor invoices with a personal credit card.
  • Submit a Payment Requisition Form and invoice for direct payment to the vendor.
  • Individuals providing services as independent contractors must submit a completed and signed W-9 form before payment can be processed.
  • Payments to eligible service providers totaling $2,000 or more during a calendar year may be reported to the IRS as required by law.

 Questions?

If you are unsure whether an expense is eligible for payment or issuing a student scholarship check, contact the Foundation Accountant Christina McKenna at cmckenna@glendale.edu or Ext. 5198 before incurring the expense or submitting a payment request.