Overview
Integration of Program Review, Planning, & Resource Allocation
The institution's mission directs resource allocation, innovation, and continuous
quality improvement through ongoing systematic planning and evaluation of programs
and services. (ACCJC Standard 1.4)
Program Review Process
Each year, one-third of GCC's departments are scheduled for a mandatory Full Review
program review which involves a comprehensive evaluation of the department’s operations
and progress. See the cycle schedule below. The other two-thirds of departments
are scheduled for an Update Review which is optional wherein departments may update
any content from their last Full Review program review. Email notices with instructions
are provided to all departments by September. All departments, whether due for Full
Review or Update Review, are asked to annually hold inclusive department dialog about
their own data. This is in accordance with the Senate (see Motion 2017-23). Instructional departments can email this handout to members which includes performance data questions and a link to department data dashboards. Input should be inclusive of all department members and can be gathered in-person
or by email. If you belong to a student services or administrative services department,
you still need to input your annual service contact data (for trend analysis) and
provide meeting minutes that document department dialog about the data. Departments
highlighted in orange in the chart below did not receive validation last year and
consequently would need to submit a Full Review if attempting to submit resource requests
during an Update year. Departments not highlighted in orange and for which 2026 is
an Update year, can opt to not do an Update but can still submit resource requests.
See our FAQ for answers to some common questions.
2026 Program Review Cycle
Deadlines 📆
The Program Review Deadline has been extended to November 15, 2026, except for IHAC requests. Deadline details are below:
- October 15, 2026: Tenure-Track Instructor (IHAC) requests due
- November 15, 2026:
- Program Review due (Full and Updates)
- Requests for hiring Permanent Personnel due, including:
- Classified Staff (CHAC) requests
- Counselor (SSHAC) requests
- Manager or Confidential Employee (MHAC) requests
- Other Requests (AKA "Non-HAC Requests") due, including:
- Equipment, supply funds, furniture, etc.
- Non-permanent personnel/temporary employee assignments, such as released time positions,
short term employees, student workers, etc.
- To have your proposal considered for funding from the Board's $1 million Centennial
Innovation Fund, submit an Other Request through Program Review
New for this Cycle 💥
Resource Requests & the Centennial Innovation Fund 💰🎉
Does your team have a new idea for a resource that could solve a problem in your department/division?
Are there any non-personnel resource requests you’ve made in past years that went
unfunded?
This year, the Board approved a $1 million Innovation Fund to fund program review resource requests! This additional funding will be assigned
to fulfill one-time requests, such as one-time supply or professional development funds, equipment, furniture,
non-permanent personnel—basically anything other than permanent personnel, resources
that rely on an ongoing contract, and facilities renovation requests.* This funding
will be divided up across many projects at the college, so don’t be shy in proposing
your ideas—this is the year to do it!
Each proposal will be submitted through newly revised resource request forms and ranked by Student Affairs, Academic Affairs, or Administrative Affairs using
rubrics (see the resource requests page for rubrics, as well as instructions, downloadable templates, and links to the live
forms). These rankings will then be passed on to Administrative Executive Committee
who will finalize the recommendations. As a leadership team, Admin Exec will be looking
for innovative ideas with the most potential to meet our ISP goals and our Priority
Areas of Inclusion, Success, and Support.
* Note that these other types of requests should absolutely be proposed, they just
aren’t eligible for this special one-time funding! See below for details on how to
propose these other requests:
-
- Propose vacancy backfills from permanent personnel retirements or resignations through
the Talent Acquisition Replacement Process.
- Propose requests for new permanent personnel positions through the corresponding program
review Hiring Allocation Committee Request form. (If a position existed previously but was not filled and was subsequently removed
from the budget, it will be considered as new by the District.)
- Propose renovation/construction requests though the Facilities Renovation Request Form. Note that renovation/construction requests are approved through a separate process
and are not submitted through program review resource request forms. Renovation requests include
anything that would result in a modification to an item affixed or attached to the physical space in question (for example, noise baffles, display screens, flooring changes, repairs,
painting, room renovations, etc.).
- Propose requests for ongoing funds, annual subscriptions, student worker positions,
etc., through your department/division’s corresponding Non-HAC Request form.
Linking Budget Requests in Oracle EPM 💻
This year, all resource requests will need to be linked to a budget request in Administrative
Services' new Oracle EPM budget module. Please see the video below for a demonstration:
Terry Flexser, Budget Analyst, will have office hours to assist with this process in AD 223 from 12:30-1:30 Wednesdays and Thursdays.
2026 Program Review Templates 📑
The Institutional Effectiveness team had to make some changes to the eLumen templates this year. Please let us know ASAP if you're missing either the “2021-2025” or “2026" cycles in the “Strategic Planning” “Initiatives” section and we'll add you!
For any updates (including annual departmental data, data dialogs, goals, action items,
and any other updates you want to add to support your resource requests), please fill out the one that says “2026." Your data and answers from previous years are still safe inside
the 2021-2025 version. Just add any new data to the fresh table in the 2026 version, and port over any other relevant content.
Goals & Action Items 🎯
We are not using the Goals & Action Items matrix this year. Please disregard the instructions listed under "Improvement Plan & Resource Requests." Instead, in the text box, please complete the following steps:
-
List your departmental goals as bullet points, followed by whether they are Met, In progress, or No action taken. You may take goals from your 2021-2025
program review submission and add new goals.
-
Under each department goal, list action items for improving the effectiveness of your department that will help you meet that goal.
-
If an action item will require a resource to complete it:
-
List resource request(s) under their corresponding action item(s)
-
Submit each resource request through the appropriate online resource request form.
See a sample here.
PLO update for Program Review 📈
For 2026, all divisions/departments should use the following PLO statement for program review:
"Currently, we do not have sufficient Program Learning Outcomes (PLOs) data to provide.
In spring 2025, the college changed assessment platforms and migrated PLOs from the legacy site in spring/summer 2026. We have completed PLO revisions and mapping updates
from Course Learning Outcomes to PLOs. Divisions and departments will receive PLO
data in spring 2027. In addition, the entire college is undergoing a mandatory assessment cycle to capture this data."
Questions? Concerns? Not sure what to do next? 🤔
The Institutional Effectiveness team is holding weekly drop-in office hours until Program
Review is due on November 15:
-
Tuesdays 10-11 am via Zoom (with Caroline Hallam, Faculty Coordinator of Institutional Effectiveness)
-
Fridays 2-3 pm in AD 134 (with Mike Davis, Associate Dean of Research & Institutional
Effectiveness; can also be on Zoom by request)
If those times don't work, feel free to email Mike or Caroline and/or book an individual meeting with us for additional support!
Department Program Review Schedule
Administrative Services Departments
| Program |
2025 |
2026 |
2027 |
| Baja Field Studies |
Full |
Update |
Update |
| Business Services |
Update |
Update |
Full |
| College Police |
Update |
Full |
Update |
| Communications & Community Relations |
Update |
Full |
Update |
| Curriculum Office |
Update |
Full |
Update |
| Distance Education |
Update |
Update |
Full |
| Facilities |
Full |
Update |
Update |
| Fiscal Services |
Update |
Update |
Full |
| Foundation |
Full |
Update |
Update |
| Garfield Campus Admin |
Update |
Update |
Full |
| Human Resources |
Full |
Update |
Update |
| Information Technology Services |
Update |
Full |
Update |
| Instructional Services Office |
Update |
Full |
Update |
| Learning Center |
Update |
Full |
Update |
| Library Services |
Full |
Update |
Update |
| Performing Arts Technical Support |
Update |
Full |
Update |
| Planetarium |
Update |
Update |
Full |
| Research, Planning & Grants |
Update |
Update |
Full |
| Scholars Program |
Update |
Update |
Full |
| Professional Development |
Update |
Update |
Full |
| Study Abroad |
Update |
Update |
Full |
| Supplemental Instruction |
Update |
Update |
Full |
Instructional Departments
| Program |
2025 |
2026 |
2027 |
| BIOLOGY DIVISION |
| Biology |
Full |
Update |
Update |
| BUSINESS DIVISION |
| Accounting |
Update |
Full |
Update |
| Business Administration |
Update |
Full |
Update |
| Computer Applications and Business Office Technology (CABOT/BUSOT) |
Full |
Update |
Update |
| Computer Science - Information Systems |
Update |
Update |
Full |
| Healthcare Administration (Medical Office Administration, Billing & Coding) |
Update |
Update |
Full |
| Real Estate |
Full |
Update |
Update |
| ENGLISH DIVISION |
| English |
Update |
Full |
Update |
| ESL, CREDIT DIVISION |
| Credit ESL |
Update |
Full |
Update |
| ESL, NONCREDIT |
|
|
|
| Noncredit ESL |
Full |
Update |
Update |
| HEALTH SCIENCES DIVISION |
| Alcohol/Drug Specialist Studies |
Update |
Update |
Full |
| Emergency Medical Services (EMT) |
Update |
Full |
Update |
| Nursing |
Full |
Update |
Update |
| KINESIOLOGY DIVISION |
| Athletics |
Update |
Full |
Update |
| Health Education |
Full |
Update |
Update |
| Kinesiology |
Update |
Update |
Full |
| Physical Education |
Update |
Full |
Update |
| LANGUAGE ARTS DIVISION |
| Foreign Language |
Update |
Full |
Update |
| Journalism |
Update |
Update |
Full |
| Mass Communications/Public Relations |
Full |
Update |
Update |
| Speech Communication |
Full |
Update |
Update |
| LIBRARY |
| Library Science |
Update |
Update |
Full |
| MECS DIVISION |
|
|
|
| Computer Science - Information Systems |
Update |
Update |
Full |
| Engineering (Transfer) |
Full |
Update |
Update |
| Engineering (Support) |
Update |
Full |
Update |
| Mathematics |
Update |
Update |
Full |
| NONCREDIT BUSINESS & LIFE SKILLS |
|
|
|
| NC Short Term Vocational |
Full |
Update |
Update |
| NC Adult Basic & Secondary Education |
Update |
Full |
Update |
| NC Lifelong Learning |
Update |
Update |
Full |
| NC Parent Education |
Update |
Update |
Full |
| PHYSICAL SCIENCES DIVISION |
|
|
|
| Astronomy |
Update |
Full |
Update |
| Chemistry |
Full |
Update |
Update |
| Geology & Oceanography |
Update |
Update |
Full |
| Physics |
Update |
Full |
Update |
| SOCIAL SCIENCES DIVISION |
|
|
|
| Anthropology |
Update |
Update |
Full |
| Child Development |
Update |
Full |
Update |
| Economics |
Full |
Update |
Update |
| Ethnic Studies |
Full |
Update |
Update |
| Geography and Environment |
Update |
Full |
Update |
| History |
Update |
Update |
Full |
| Philosophy |
Update |
Full |
Update |
| Political Science |
Full |
Update |
Update |
| Psychology |
Update |
Full |
Update |
| Social Science |
Update |
Update |
Full |
| Sociology |
Update |
Update |
Full |
| STUDENT SERVICES DIVISION |
|
|
|
| Student Development |
Update |
Full |
Update |
| TECHNOLOGY/AVIATION DIVISION |
|
|
|
| Administration of Justice |
Full |
Update |
Update |
| Architecture |
Update |
Full |
Update |
| Aviation/Flight Attendant |
Update |
Update |
Full |
| Aviation/Pilot Training |
Update |
Update |
Full |
| Culinary Arts/HRM |
Update |
Full |
Update |
| Electronics & Computer Technology |
Full |
Update |
Update |
| Fire Academy |
Update |
Update |
Full |
| Fire Technology |
Update |
Update |
Full |
| Machine Technology |
Full |
Update |
Update |
| Nutrition |
Update |
Update |
Full |
| Welding & Metallurgy |
Update |
Full |
Update |
| VISUAL PERFORMING ARTS DIVISION |
|
|
|
| Animation |
Update |
Full |
Update |
| Art History |
Full |
Update |
Update |
| Ceramics |
Update |
Full |
Update |
| Dance |
Full |
Update |
Update |
| Graphic Design |
Update |
Full |
Update |
| Media Arts |
Full |
Update |
Update |
| Music |
Update |
Full |
Update |
| Photography |
Full |
Update |
Update |
| Studio Arts |
Full |
Update |
Update |
| Theatre Arts |
Full |
Update |
Update |
Student Services Departments
| Program |
2025 |
2026 |
2027 |
| Academic Counseling |
Full |
Update |
Update |
| Admissions & Records |
Update |
Full |
Update |
| Athletics Administration |
Full |
Update |
Update |
| CalWORKs |
Update |
Update |
Full |
| Career Services |
Full |
Update |
Update |
| Disabled Students Programs and Services (DSPS) |
Update |
Update |
Full |
| Extended Opportunity Programs and Services (EOPS) |
Update |
Full |
Update |
| Financial Aid |
Update |
Full |
Update |
| GCC CARES |
Update |
Update |
Full |
| Health Center |
Update |
Full |
Update |
| International Students |
Update |
Update |
Full |
| Scholarship Office |
Update |
Full |
Update |
| Student Activities |
Full |
Update |
Update |
| Student Affairs |
Update |
Full |
Update |
| Student Equity & Achievement (SEA) |
Full |
Update |
Update |
| Student Outreach |
Full |
Update |
Update |
| Transfer Center |
Update |
Full |
Update |
RESOURCE REQUESTS
Before submitting a resource request form, please watch this video that explains important
steps for submitting a resource request.
How To Submit A Resource Request
Information on which kinds of items you can request directly and immediately. versus
which kinds of items need to be submitted through program review.
EVALUATION & PRIORITIZATION
Permanent Personnel Requests (also called Hiring Allocation Committee Requests or HAC Requests) are evaluated
and validated by the appropriate hiring allocation committee using criteria specified
in their manuals. See links to manuals below. Requests for Permanent Personnel should
align with the Managers' HR Staffing Plans. Those involve detailed analyses and planning
regarding personnel and therefore help the department identify when there is a need
to officially request personnel through a program review resource request.
Other Requests (also called Non-Hiring Allocation Committee Requests or Non-HAC Requests) are requests for non-permanent positions (e.g. released time, adjuncts, short term
employees, student workers, etc.), equipment, funds for services, fees, travel, etc.
CHAC - Classified Hiring Allocation Committee manual
SSHAC - Student Services Hiring Allocation Committee manual
IHAC - Instructional Hiring Allocation Committee manual
NOTE : PROCESS FOR REQUESTING RT POSITIONS
(This process only applies to requests for RT positions that do not have guaranteed
grant funding.)
- Submit a resource request for an RT position in the Fall semester.
- If the subsequent Spring semester prioritization by the Academic Affairs Committee
ranks the RT request high among instructional requests, immediately proceed to follow
the RT/EP process for proposing an RT position.
- It will be important that the RT/EP committee approves the job announcement prior
to its consideration by the College Executive Committee at the end of Spring.
SUBMITTED RESOURCE REQUESTS
Beginning in 2023, the college implemented a new online resource request system for
the submitting and tracking of resource requests. The system is accessible through
a link at the bottom of each department's program review in eLumen. Packets containing
resource requests submitted prior to 2023 are downloadable from the Program Review Archive in SharePoint. The filenames are:
StudentAffairsNonpersonnelResourceRequests.pdf
AdministrativeAffairsNonpersonnelResourceRequests.pdf
AcademicAffairsNonpersonnelResourceRequests.pdf
CHAC.pdf (Classified Hiring Allocation Committee for classified positions)
SSHAC.pdf (Student Services Hiring Allocation Committee for counseling faculty positions)
IHAC.pdf (Instructor Hiring Allocation Committee for instructor positions)
MHAC.pdf (Cabinet for manager and confidential positions)
REORG.pdf (Cabinet for reorganization requests)
