Administrative Services encompasses several departments that provide efficient, cost-effective support to the college and seeks to utilize ecologically-friendly materials and processes wherever possible.
|DEPARTMENT HOME PAGE||SERVICE INFORMATION|
|Updates on the various construction projects on campus.|
|FROM THE CONTROLLER'S OFFICE||
|See Fiscal Services below for all payroll schedules.|
|NEW!||PAYROLL 101||PAYROLL 101 POWERPOINT|
|NEW!||ADJUNCT HEALTH BENEFITS||Kaiser Permanente Traditional HMO Plan|
Information from the Controller's Office, effective January 1, 2018 on the following topics:
|2019 Income Tax Changes and Withholding Information - effective January 1, 2019
Information from the Controller's Office, effective January 1, 2019.
2019 Tax Rates Sheet included.
|Employee's State Withholding Allowance Certificate - Form DE-4||State of California income tax withholding form, Form DE-4.|
|Employee's Federal Withholding Allowance Certificate - Form W4||Federal income tax withholding form, Form W4.|
|2019 Federal Mileage Reimbursement Rate||The standard business mileage reimbursement rate for 2019 has been increased to 58 cents per mile. All mileage incurred on or after January 1, 2019 to December 31, 2019 will be reimbursed at this rate. Use the 2019 Mileage Claim Form for reimbursements.|
|2020 Federal Mileage Reimbursement Rate||The standard business mileage reimbursement rate for 2020 has been decreased to 57.5 cents per mile. All mileage incurred on or after January 1, 2020 to December 31, 2020 will be reimbursed at this rate. Use the 2020 Mileage Claim Form for reimbursements.|
|Budget Information||Information on tentative and final budgets as well as budget presentations.|
Campus Key Distribution
Building and room keys for the Garfield Campus and the Verdugo Campus (Main Campus) are ordered through the Facilities Department Work Order process. The key owner will be notified when the key is completed and can be picked up in Administrative Services for the Verdugo Campus or from the Administrative Dean's office for the Garfield Campus.
Submit a separate form for each person and indicate if they are a new or returning employee or replacing a lost or stolen key. A GCCPD police report is required for lost or stolen keys before a replacement can be issued. Please indicate the police report number when submitting a request for a replacement. Keys must be signed for by the intended recipient.
Contact Virna Silva in Facilities at Ext. 5555 for questions about key orders.
|Electronic Building Key Card Access||
Electronic building key cards can be ordered through the Facilities Department Work Order process.
Contact Virna Silva at Ext. 5555 if you have questions.
For information on renting campus venues, contact Mark Darcourt at 818-240-1000, Ext. 5109 or Merrilee Ahaus at Ext. 5112.
|Measure G Citizens' Oversight Committee
||Information on meeting schedules, committee minutes and related documents concerning the Measure G Citizens' Oversight Committee.
|BUSINESS SERVICES||For suppliers who would like to be included in Glendale College's vendor list.|
|Current Bids & RFPs||Contact Susan Courtey at 818-240-1000, Ext. 5124 for more information on current bids & RFPs for property or services.|
|Business Card Order Form||Business card order form for Glendale College employees.|
|College Information Operators||
Instructor's Schedule - This information assists the telephone operators in answering questions concerning office hours, contact information, etc. for instructors.
|Contracts||Personal Services Agreement (PSA) and Contractor's Payment Request/Invoice.|
|Duplicating and Printing Services||Request for Duplicating Services Form,
Request for Instructional Materials Form
See Duplicating webpage for instructions and new requirements.
|EBS Upgrade GCC Requisitioning Training||Training for GCC Requisitioning - a Powerpoint presentation on using the Oracle system. Contact Susan Courtey for an access code if you do not have one.|
|Mail Distribution||Internal mail distribution for the Verdugo Campus, Garfield Campus and the Professional Development Center.|
|Meal Reimbursement||See Administrative Regulation (AR) 7400 Travel Expense Policy|
|Mileage Claim Forms||
|Oracle Training (Powerpoint)||See GCC Requisitioning Training above.|
Forms and guidelines for purchasing office supplies, equipment and furniture.
To return an item, contact Purchasing first and provide Purchase Order number or product information.
Membership Request Form: Contact Christine Reiner at Ext. 5120.
|Surplus Items||Contact Susan Courtey at Ext. 5124 to declare college property as surplus.|
Travel Request Form and Instructions
Request form for college-related travel. Allow 2 weeks for processing.
Travel Request Forms can be obtained in Purchasing. Qualified meals will be reimbursed up to $50 per day with receipts.
For more information, see:
|A record of volunteers working in your department must be submitted each semester/session to the Business Services Dept. in AD 117. A Volunteer Services Agreement must be kept on file in your Department. Contact Christine Reiner at Ext. 5120 for more information.|
|COLLEGE POLICE DEPARTMENT||The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Act||Annual crime statistics disclosure in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Act.|
|Emergency Alert System||Voluntary participation in the emergency alert program by text message for students and staff.|
Confidential reports can also be made anonymously to the Health Center, Human Resources or the College Police Department.
|LOST & FOUND||Lost and Found items are recorded and maintained in the College Police Department Office in SM 153. For more information, call 818-409-5925 or 818-240-1000, Ext. 5205 Monday - Friday, from 8am - 5pm.|
|Parking lot map, information on parking lot closures, citations/tickets, student and staff parking, motorcycle parking and more.|
|SMOKING ON CAMPUS:||No smoking on campus or in parking lots. See BP & AR 3570 Smoking Policy.|
|FACILITIES||2021-2025 Five Year Capital Outlay Plan (2021-2022 First Funding Year) - Summary||This is the District Projects Priority Order (page five of the Outlay Plan) which lists information on future construction projects.|
|Campus Key Requests||
See Campus Key Distribution under Administrative Services above. Contact Virna Silva at Ext. 5555 for questions about key requests.
Clearing house for products and supplies delivered to the campus.
Authorized pick-up location for FedEx and UPS. Items must be pre-addressed and brought to Central Receiving. Sender must contact FedEx or UPS directly for pick-up authorization. Forms and envelopes are available in Central Receiving. Contact Jose Hernandez for large item information.
For more information, contact Jose Hernandez at Ext. 5562.
To return an item ordered through Purchasing, contact Hasmik Ghanbary at Ext. 5125 first and provide Purchase Order number or product information.
|Custodial Services||Submit requests for custodial service by Facilities Work Order.|
|Energy Conservation & Modernization Presentation||GCC - saving energy, improving the learning environment and reducing maintenance costs. (PowerPoint presentation)
|Facility Index Presentation
||Planning for Preventive Maintenance results in less disruption to classes. (PowerPoint presentation - July 15, 2013)
|Facilities Master Plan - Update 2019||The Facilities Master Plan Update was approved by the Board of Trustees July 16, 2019.|
|Grounds Maintenance||Report any grounds maintenance problems to Ext. 5555 or submit a Facilities Work Order. e.g. broken branches, sprinklers, etc.|
|Maintenance/Service Requests||For immediate service for hazardous conditions, call Ext. 5555. Otherwise, please complete the Facilities Work Order.|
|Recycling at Glendale Community College||
Information on Glendale College's recycling program.
|Destruction of Sensitive Material||Contact Facilities at Ext. 5555 for the location of the nearest sensitive material bin. THESE BINS ARE NOT FOR RECYCLING PAPER.|
Transportation Arrangements for Campus-related events
Request for Vehicle Transportation form for vehicles used for college-related meetings, field trips etc.
Contact Jose Hernandez at Ext. 5553 or 5562 for more information.
|FORMS AND LINKS|
For Travel Request Form processing questions, contact Julia Fong, Ext. 5133.
Health Care summaries for Blue Shield and Kaiser, including prescription drug coverage information.
Forms and information on:
Link to Human Resources for more information on Benefits, Policies and Handbooks.
IRS and CA Income Tax Withholding forms.
Hourly Certificated - C2/V2, multi-page