GCC responds to the Coronavirus Outbreak. GCC has moved to remote online instruction.


If you are experiencing symptoms, call your primary care physician or urgent care facility first. For the latest COVID-19 information from the Los Angeles County Department of Public Health or call 211 (24/7).


Administrative Services Department

Administrative Services encompasses several departments that provide efficient, cost-effective support to the college and seeks to utilize ecologically-friendly materials and processes wherever possible.






Updates on the various construction projects on campus.




See Fiscal Services below for all payroll schedules.
 NEW! ADJUNCT HEALTH BENEFITS  Kaiser Permanente Traditional HMO Plan 

2018 Income Tax Changes and Withholding Information - effective January 1, 2018



Information from the Controller's Office, effective January 1, 2018 on the following topics:

  • Changes to Federal and State Income Tax Withholding
  • Employee Social Security/OASDI and Medicare
  • Additional Medicare Tax of 0.9% on wages over $200,000 
  • Federal Withholding - Form W-4
  • State Withholding - From DE-4
  2019 Income Tax Changes and Withholding Information - effective January 1, 2019

Information from the Controller's Office, effective January 1, 2019.

2019 Tax Rates Sheet included.


  Employee's State Withholding Allowance Certificate - Form DE-4 State of California income tax withholding form, Form DE-4.
  Employee's Federal Withholding Allowance Certificate - Form W4 Federal income tax withholding form, Form W4.
  2019 Federal Mileage Reimbursement Rate The standard business mileage reimbursement rate for 2019 has been increased to 58 cents per mile. All mileage incurred on or after January 1, 2019 to December 31, 2019 will be reimbursed at this rate. Use the 2019 Mileage Claim Form for reimbursements.
  2020 Federal Mileage Reimbursement Rate  The standard business mileage reimbursement rate for 2020 has been decreased to 57.5 cents per mile. All mileage incurred on or after January 1, 2020 to December 31, 2020 will be reimbursed at this rate.  Use the 2020 Mileage Claim Form for reimbursements.

  Budget Information Information on tentative and final budgets as well as budget presentations.  

Campus Key Distribution

Building and room keys for the Garfield Campus and the Verdugo Campus (Main Campus) are ordered through the Facilities Department Work Order process.  The key owner will be notified when the key is completed and can be picked up in Administrative Services for the Verdugo Campus or from the Administrative Dean's office for the Garfield Campus.


Submit a separate form for each person and indicate if they are a new or returning employee or replacing a lost or stolen key. A GCCPD police report is required for lost or stolen keys before a replacement can be issued.  Please indicate the police report number when submitting a request for a replacement. Keys must be signed for by the intended recipient


Contact Virna Silva in Facilities at Ext. 5555 for questions about key orders.

  Electronic Building Key Card Access

Electronic building key cards can be ordered through the Facilities Department Work Order process.

Contact Virna Silva at Ext. 5555 if you have questions.

We are currently not accepting any requests for use of our facilities until further notice.  This decision was made out of concern for the health of our community as a social distancing measure in light of COVID-19.  For updates on the GCC response to the Coronavirus outbreak, please visit the COVID-19 information page. Facility Rentals

For information on renting campus venues, contact Mark Darcourt at 818-240-1000, Ext. 5109 or Merrilee Ahaus at Ext. 5112. 

  Measure G Citizens' Oversight Committee
Information on meeting schedules, committee minutes and related documents concerning the Measure G Citizens' Oversight Committee.

Bid/Supplier List

For suppliers who would like to be included in Glendale College's vendor list.   

Current Bids & RFPs Contact Susan Courtey at 818-240-1000, Ext. 5124 for more information on current bids & RFPs for property or services.

Business Card Order Form Business card order form for Glendale College employees.

College Information Operators 

College Directory


Directions on How to Access your Voicemail


Obtaining and activating your college telephone extension.


Instructor's Schedule - This information assists the telephone operators in answering questions concerning office hours, contact information, etc. for instructors.

Contracts Personal Services Agreement (PSA) and Contractor's Payment Request/Invoice.
  Duplicating and Printing Services Request for Duplicating Services Form,

Request for Instructional Materials Form

See Duplicating webpage for instructions and new requirements.

EBS Upgrade GCC Requisitioning Training Training for GCC Requisitioning - a Powerpoint presentation on using the Oracle system. Contact Susan Courtey for an access code if you do not have one.

Mail Distribution Internal mail distribution for the Verdugo Campus, Garfield Campus and the Professional Development Center.
  Meal Reimbursement See Administrative Regulation (AR) 7400 Travel Expense Policy

Mileage Claim Forms

2018 Mileage Claim Form

2018 IRS Standard Mileage Reimbursement rate


2019 Mileage Claim Form 

2019 IRS Standard Mileage Reimbursement rate 


Oracle Training (Powerpoint) See GCC Requisitioning Training above.


Forms and guidelines for purchasing office supplies, equipment and furniture.  


To return an item, contact Purchasing first and provide Purchase Order number or product information.


Membership Request Form:  Contact Christine Reiner at Ext. 5120.

  Surplus Items Contact Susan Courtey at Ext. 5124 to declare college property as surplus.

Travel Request Form and Instructions

Request form for college-related travel.  Allow 2 weeks for processing. 


Travel Request Forms can be obtained in Purchasing. Qualified meals will be reimbursed up to $50 per day with receipts.  


For more information, see:




Volunteer List

A record of volunteers working in your department must be submitted each semester/session to the Business Services Dept. in AD 117.  A Volunteer Services Agreement must be kept on file in your Department.  Contact Christine Reiner at Ext. 5120 for more information.
COLLEGE POLICE DEPARTMENT The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Act Annual crime statistics disclosure in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Act.

Emergency Alert System Voluntary participation in the emergency alert program by text message for students and staff.
  Incident/Crime Reporting

Confidential reports can also be made anonymously to the Health Center, Human Resources or the College Police Department. 


See BP and AR 3515 Reporting of Crimes.

   LOST & FOUND Lost and Found items are recorded and maintained in the College Police Department Office in SM 153.  For more information, call 818-409-5925 or 818-240-1000, Ext. 5205 Monday - Friday, from 8am - 5pm.

Parking Information

Parking lot map, information on parking lot closures, citations/tickets, student and staff parking, motorcycle parking and more.

SMOKING ON CAMPUS: No smoking  on campus or in parking lots.  See BP & AR 3570 Smoking Policy.
FACILITIES  2021-2025 Five Year Capital Outlay Plan (2021-2022 First Funding Year) - Summary This is the District Projects Priority Order (page five of the Outlay Plan) which lists information on future construction projects. 

Campus Key Requests

See Campus Key Distribution under Administrative Services above.  Contact Virna Silva at Ext. 5555 for questions about key requests.

  Central Receiving

Clearing house for products and supplies delivered to the campus.


Authorized pick-up location for FedEx and UPS.  Items must be pre-addressed and brought to Central Receiving.  Sender must contact FedEx or UPS directly for pick-up authorization.  Forms and envelopes are available in Central Receiving.  Contact Jose Hernandez for large item information.


For more information, contact Jose Hernandez at Ext. 5562.


To return an item ordered through Purchasing, contact Hasmik Ghanbary at Ext. 5125 first and provide Purchase Order number or product information. 

Custodial Services Submit requests for custodial service by Facilities Work Order.
  Energy Conservation & Modernization Presentation GCC - saving energy, improving the learning environment and reducing maintenance costs. (PowerPoint presentation)
  Facility Index Presentation
Planning for Preventive Maintenance results in less disruption to classes. (PowerPoint presentation - July 15, 2013)
  Facilities Master Plan - Update 2019 The Facilities Master Plan Update was approved by the Board of Trustees July 16, 2019. 

Grounds Maintenance Report any grounds maintenance problems to Ext. 5555 or submit a Facilities Work Order.  e.g. broken branches, sprinklers, etc.

Maintenance/Service Requests For immediate service for hazardous conditions, call Ext. 5555.  Otherwise, please complete the Facilities Work Order

Recycling at Glendale Community College

Information on Glendale College's recycling program.


  Destruction of Sensitive Material Contact Facilities at Ext. 5555 for the location of the nearest sensitive material bin.  THESE BINS ARE NOT FOR RECYCLING PAPER.

Transportation Arrangements for Campus-related events

Request for Vehicle Transportation form for vehicles used for college-related meetings, field trips etc.


Contact Jose Hernandez at Ext. 5553 or 5562 for more information.


Accounts Payable

For Travel Request Form processing questions, contact Julia Fong, Ext. 5133.


Accounts Receivable


District Accountant

Employee Benefits

Health Care summaries for Blue Shield and Kaiser, including prescription drug coverage information. 


Forms and information on:

  • 403(b) and 457(b) TSAs
  • Health plan enrollment and change requests
  • Cigna Insurance
  • Delta Dental
  • Medical and Dependent Care reimbursement
  • Opt-out of Medical Coverage Form

Link to Human Resources for more information on Benefits, Policies and Handbooks.

Grants Accounting


IRS and CA Income Tax Withholding forms.



Summer Intersession Payroll Schedule

Fall Semester Payroll Schedule

Winter Intersession Payroll Schedule

Spring Semester Payroll Schedule


Time Reports:

Hourly Certificated - C2/V2, multi-page

Hourly Certificated - C2/V2, single page

Hourly Classified - C3, multi-page

Hourly Classified - C3, single-page

Night Differential

Weekly Absence Report

Classified Overtime



Catering Services


Places to Eat